Edit and update your data file

Updating Your Organization in GAIS

Once your organisation is set up on the GAIS platform, it is important to keep the data file updated. If any departments, job titles, seniority, or employee status change, it is important to change the status in the file. Updates can be made both before and during an active survey.

Note: The Organisation feature is included in feature is part of our paid subscriptions. If you encounter features you don’t have access to, feel free to contact us to learn more about our subscription options.

How to update your organization

• Click the "Organization" tab at the top navigation bar.
  Here, you'll find an overview of your organization – including employees, teams, departments, managers, etc.
  
• Download the existing data file
  You can download your current organization data file here.
  
• Edit the data file
  Add new employees, update job titles, or remove employees who have left the organization.
  
  
• Upload the updated file
  Click "Update organization" and upload the new file. The system will automatically recognize the column setup, as long as no new columns have been added – just double-check that everything looks correct. 
  
  

During an active survey

Note: You can update your organization even while a survey is active. Changes will take effect immediately.

Here are some examples of updates you can make:

• Invite new employees

• Remove employees who are no longer part of the organization 

Updated information will appear directly in the survey 

Once your data file is updated, simply recreate your organization. You can follow the full step-by-step guide here:
Create your Organization

Note: All updates made to the data file will now also be reflected in the ongoing survey. Just remember to send the invitation to any new participants.