APV: Invitation Text Inspiration

Here's inspiration for the invitation email to be sent to participants in the survey, along with general information for the organization about the WRA (Workplace Risk Assessment) survey. It's important to adapt the texts to your organization and the choices you've made. Pay particular attention to customizing the passages regarding the subsequent process and the content within the square brackets.

Invitation Text - Non-Anonymous Physical Questions

Here's inspiration for the invitation text participants will receive if you have chosen to make the physical questions non-anonymous.

Dear [XXX] (Note: This line is auto-generated by GAIS when the email is sent).

To create a good workplace, it's important to conduct an WRA (Workplace Risk Assessment) regularly. It provides knowledge about the physical work environment, such as noise, ergonomics, etc., the psychological work environment, experience of stress, and work-related absenteeism. This knowledge can help us make our workplace even better.

The psychological part of the WRA is, of course, 100% anonymous, meaning your answers cannot be traced back to you. The physical part of the WRA, however, is not anonymous, as these questions are not personal in the same way. The non-anonymity makes it easier to act quickly and concretely on faults and deficiencies in the physical work environment. The questions that are not anonymous are marked with red text, so it's very clear to you that you are answering a non-anonymous question.

You will receive a personal report immediately after completing the survey. Here you can see what you have answered for the different questions. No one else but you has access to your personal report.

You have the option to elaborate on your answers with a few more words in the comment fields along the way. It is entirely voluntary whether you wish to use this. Comments are anonymous unless you make an active choice to identify yourself by writing your name in the comment.

After the survey concludes, the following will happen: [describe your process].

If you have any questions or comments, please feel free to contact [names].

Invitation Text - All Questions Are Anonymous

Here's inspiration for the invitation text participants will receive if you have chosen to make all questions anonymous.

Dear [XXX] (Note: This line is auto-generated by GAIS when the email is sent).

To create a good workplace, it's important to conduct an WRA (Workplace Risk Assessment) regularly. It provides knowledge about the physical work environment, such as noise, ergonomics, etc., the psychological work environment, experience of stress, and work-related absenteeism. This knowledge can help us make our workplace even better.

The WRA survey is 100% anonymous, meaning your answers cannot be traced back to you. You have the option to elaborate on your answers with a few more words in the comment fields along the way. It is entirely voluntary whether you wish to use this. Comments are anonymous unless you make an active choice to identify yourself by writing your name in the comment.

You will receive a personal report immediately after completing the survey. Here you can see what you have answered for the different questions. No one else but you has access to your personal report.

After the survey concludes, the following will happen: [describe your process].

If you have any questions or comments, please feel free to contact [names].

Inspiration for General Information about WRA

What is an WRA?

WRA stands for Workplace Risk Assessment. It's a legal requirement for all companies with employees to conduct a workplace assessment. An WRA is about mapping our work environment, identifying areas where action is needed, and creating an action plan for how we will improve the work environment in these areas.

Is the WRA anonymous?

The psychological part of the WRA is 100% anonymous, meaning your answers cannot be traced back to you. The physical part of the WRA, however, is not anonymous, as these questions are not personal in the same way. Non-anonymity makes it easier to act quickly and concretely on faults and deficiencies in the physical work environment. The questions that are not anonymous are marked with red text, so it's very clear to you that you are answering a non-anonymous question.

Or

The WRA survey is 100% anonymous, meaning your answers cannot be traced back to you.

How do I complete my own WRA survey?

You will receive an email from GAIS with a link to access and complete the survey on the platform. This can be done from your computer, tablet, or phone.