Here's some inspiration for the invitation email to survey participants and general information for the organization regarding the engagement survey. It's important to adapt the texts to your organization and the choices you've made. Pay special attention to customizing the passages about the subsequent process and the content within the square brackets [ ].
Inspiration for Invitation Text to be Sent to Participants
Here's an example of the invitation text that participants will receive if they are invited to the engagement survey via email.
Dear [XXX] (NOTE: this line is auto-generated by GAIS when the email is sent).
To create a great workplace, it's essential to focus on our engagement and well-being. That's why you're invited to participate in this engagement survey.
You'll be asked a series of questions about your job satisfaction and seven factors that influence it. You'll also be asked to prioritize these seven factors based on what's most important to you. The survey takes 7-9 minutes to complete.
Once you've completed the survey, you'll immediately receive your personal GAIS report with your results, recommendations, and advice. Only you have access to your personal report.
The well-being survey is, of course, 100% anonymous, meaning your answers cannot be traced back to you.
You have the option to elaborate on your answers with a few more words in the comment fields along the way. It is entirely voluntary whether you wish to use this. Comments are anonymous unless you actively choose to identify yourself by writing your name in the comment.
After the survey concludes, the overall report will be analyzed by [XXX] and ........ [describe what process you are initiating. Will the results be worked on at a departmental level or at an overall level? Create confidence in the process].
Your response is crucial for us to continue strengthening well-being – both where things need to change and where we can learn from what's working well. We hope you will complete the survey as soon as possible so that together we can create the best foundation for good well-being.
Sincerely, [XXX] (NOTE: this line is auto-generated by GAIS when the email is sent).
Special Considerations for Kiosk and Code Users
Participants invited via kiosk or code solutions do not receive the same explanatory invitation text that email participants do. Therefore, it's especially important to communicate thoroughly with these users before the survey – for example, via the intranet or an employee app.
Inspiration for General Information – for Intranet Use
What is GAIS?
GAIS is a data-driven online well-being tool that measures 7 factors and overall job satisfaction, then provides tailored recommendations and inspiration based on the results. Each employee receives their own, personal GAIS report, and [company name] receives an overall company report. GAIS is built on a research-based and well-tested foundation, creating a common language for well-being within the company.
How will GAIS be used here?
GAIS helps to show how well-being is doing, and where and how it can be improved. The more people who complete their GAIS survey, the better insight we'll gain, and the easier it will be to focus on the right areas afterward. After the survey, the results will be presented to all levels of the organization, and various workshops will be held.
Is GAIS anonymous?
Yes! GAIS is 100% anonymous, and no one can access your personal report. [Company name] will receive an anonymized overview of the entire company's results, with the option to filter by departments, among other criteria. However, it's only possible to filter by specific departments, positions, etc., if there's a group of at least 5 respondents within that particular filter.
It is possible to enable "mini-reports" in the survey setup. This means a report can be displayed with as few as 3 responses if, for example, you have very small teams where you still want insights. These reports are limited, and it's not possible to filter them.
How do I complete my GAIS survey?
For Employees with Email: If you have a work email address, you'll receive an email from GAIS containing a link to complete the survey on the platform. You can do this from your computer, tablet, or phone.
For Employees Without Email: If you don't have a work email, computers will be set up at various locations with a link where you can complete the survey. You'll be asked to provide some information about yourself, but please be aware that the survey remains anonymous. You'll have the option to receive your personal GAIS report immediately. It contains your responses and can only be seen by you (this phrasing is used if you are using kiosk surveys for data collection).
Alternatively (for employees without email using QR code):
If you don´t have a work email you will receive a personal QR code that you scan with your mobile phone to complete the survey. Afterwards, you'll receive your personal GAIS report immediately. It contains your responses and can only be seen by you (this phrasing is used if you are using QR code for data collection).
What will the results be used for?
The engagement survey will be used to make our workplace even better. After the survey concludes, ......[
describe the process in your organization].
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